For Fleet controller (AI spend & risk) · 9 Grok Bots

Know exactly what AI your company runs, what it costs, and where the exposure is

9 Grok Bots for the person who governs the AI fleet: a live tool inventory, spend attributed to every team, a risk assessment per tool, and approve-or-hold memos — all as drafts you and your approvers decide.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
9 bots·2 domain specialists·Success metric: Fleet coverage and spend-to-risk currency·Category: AI roles
The problem it targets

Holding the whole AI fleet in their head — reconciling provider invoices against who is actually using what, chasing down which teams stood up which agents, assessing the data and policy exposure of every new tool someone wants, drafting the memo that says approve-or-hold, tracking every flagged incident to closure, and rebuilding the spend-and-risk picture by hand before every leadership review — so shadow tools go untracked, renewals get paid on autopilot, exposure is discovered late, and the fleet picture is always a week stale.

What you get

From day one

1

A live inventory of every AI tool, agent, seat, and model in active use, each tagged with its owning team and what data it touches — so no shadow tool runs untracked.

2

Provider spend reconciled to that inventory and attributed to teams, with duplicate seats, idle spend, and upcoming renewals flagged, plus a data-and-policy exposure rating on the risk register for each tool.

3

An approve-or-hold decision memo drafted for every new-tool request, and a one-page weekly report of fleet cost, open risk, and every incident in flight — each number traceable to its rows.

Meet the team

9 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Fleet Inventory Clerk

intake
read-only
Watches & prepares — never sends
A live inventory of every AI tool, agent, seat, and model in use, with its owning team and what data it touches
Approves: none (nothing leaves; the inventory is internal)
3

Spend & Cost-Attribution Analyst

specialist
read-only
Watches & prepares — never sends
Provider spend reconciled to the inventory and attributed to teams, with duplicate seats, idle spend, and renewals flagged
Approves: none (nothing leaves; the controller acts on the flags)
4

Risk & Exposure Reviewer

researcher
read-only
Watches & prepares — never sends
A per-tool data-and-policy exposure assessment and a current risk register, every rating traced to a policy clause
Approves: the controller and security confirm each rating
5

Access-Request Memo Drafter

drafter
Drafts for your review — you approve before anything leaves
A decision memo per request — ask, cost, exposure, and an approve-or-hold recommendation
Approves: every memo before it goes to the approvers
6

Policy Rollout Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Drafted policy notices, FAQ updates, and a rollout schedule for a decision that changed
Approves: every message; every scheduled send
7

Incident & Exception Tracker

tracker
Drafts for your review — you approve before anything leaves
Every flagged incident, exception, and shadow-tool finding tracked from open to closed
Approves: status changes and closures the controller confirms
8

Fleet Health & Spend Reporter

reporter
read-only
Watches & prepares — never sends
A weekly one-page fleet review — tools versus approved, spend by team, open risk, and items in flight
Approves: none (nothing leaves; the controller presents it)
9

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Clerk→Analyst→Reviewer→Drafter→Coordinator→Tracker→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts and inventories; it does not act. It never grants, revokes, or configures access to any tool, and it never sets a final risk rating on its own.
  • ×It never cancels, buys, or pays a subscription, and it never sends a policy notice without your approval.
  • ×It reaches only people you already have permission to contact, and it publishes nothing on its own.
  • ×It reports numbers only from your billing, inventory, and register exports — never a figure it cannot trace to a row.
Fleet
coverage and spend-to-risk currency
How you'll know it's working

One number, measured over time

Share of AI tools and seats in active use that are captured in the inventory with a current owner and risk rating, and how current the spend and risk picture is at each leadership review

Before day one

What you fill in — the bots never guess these

tool-inventory
the header contract for the fleet inventory every bot reads and writes.
risk-register
your organization's risk register format; ratings are mapped only to your own policy clauses.
spend-attribution
how your provider spend maps to teams; figures come only from your billing exports.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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