For Caterer · 8 Grok Bots

A catering back office that costs menus, scales prep, and catches every allergen

8 Grok Bots for a catering kitchen: capture every inquiry, cost each menu from your recipe book, scale prep to the head count, cross-check allergens, and plan staffing and load-out — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Costed-proposal and held-margin rate·Category: Hospitality & events
The problem it targets

Turning inquiries into food — pricing a menu plate by plate from recipe costs, re-scaling every recipe when the head count moves, writing prep and pull sheets by hand, chasing down each guest's allergy and dietary note, and staffing and packing the truck — all after a late event, so proposals go out slow, plate margins drift, and an allergen or a missing pan gets caught on site instead of in the kitchen.

What you get

From day one

1

Every call, text, and web-form inquiry logged the moment it lands, in the client's own words, with date, head count, style and budget captured — so no booking is lost between services.

2

A menu proposal costed plate by plate from your own recipe cost book with the arithmetic shown, scaled prep and pull sheets for the confirmed head count, and a cook-order timeline the kitchen can run.

3

An allergen and dietary cross-check of every dish against the guest list, a proposed staffing plan, rental order and truck load-out list, and a one-page season digest with every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Catering Intake

intake
read-only
Watches & prepares — never sends
Capturing every inquiry into the event log; date, head count, style, budget; conflict flags
Approves: duplicate flag; date-conflict escalation
3

Menu & Plate Costing

drafter
specialist
Drafts for your review — you approve before anything leaves
Plate-costed menu proposals from your recipe book, with assumptions flagged
Approves: every proposal before it goes out
4

Prep & Production Planner

specialist
specialist
Drafts for your review — you approve before anything leaves
Recipes scaled to head count; prep list, pull sheet, cook-order timeline
Approves: every scaled sheet before the kitchen runs it
5

Allergen & Food-Safety Reviewer

tracker
read-only
Watches & prepares — never sends
Cross-check of every dish against the guest allergy/dietary list and recipe tags
Approves: chef clears every conflict; nothing marked safe by a bot
6

Staffing & Load-Out Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Proposed crew plan, rental order, truck load-out list; drafted crew and rental messages
Approves: every message; every booking
7

Events Reporter

reporter
read-only
Watches & prepares — never sends
Weekly digest: events booked, food cost, margin, deposits due, conversion
Approves: none (nothing leaves the kitchen)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Costing→Planner→Reviewer→Coordinator→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every menu, message, and rental request waits for your approval.
  • ×It uses only your own recipe cost book, event log, and clients. It does not buy lists, gather contacts, or message anyone you have not chosen.
  • ×It never clears a dish as safe for a guest — it surfaces allergen conflicts for the chef, who makes every food-safety call.
  • ×It never moves money, and never books staff, rentals, or an event, without your decision.
  • ×It never prices a plate from anything but your recipe cost book.
Costed-proposal
and held-margin rate
How you'll know it's working

One number, measured over time

Share of new inquiries that get a plate-costed menu proposal the same week, and share of booked events whose actual food cost lands within the target margin band

Before day one

What you fill in — the bots never guess these

event-log
the header contract for the event log every bot reads and writes.
recipe-cost-book
your recipes, ingredient costs, yields, and allergen tags. Plate prices come only from here.
guest-dietary-list
the per-event guest allergy and dietary list the reviewer cross-checks against.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training