For City / county clerk (records / FOIA) · 8 Grok Bots

A records-request back office that starts every clock and never sends a letter without you

8 Grok Bots for clerks who fulfil public records requests — intake, deadlines, search, exemption review, letters, follow-up, and the weekly numbers, all as drafts for you to review.

Hire the team See the bots

● Drafts only — nothing sends without your approval · Uses only your own data

After checkout

Your setup link arrives by email

We set up your fleet

After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.

The problem it targets

Chasing departments for records while statutory clocks run, then writing letters and redactions by hand for each request — the volume of requests has grown faster than staff, and every request restarts the same manual cycle: log it, work out the deadline, figure out who has the records, wait, read everything for exempt material, draft the response, and remember to close it out.

What you get

From day one

Every request logged the day it arrives, numbered, with its statutory due date computed from your jurisdiction's rules and holidays — and flagged, not guessed, when a rule is missing.

A daily exception list (overdue, due today, tolled, extensions expiring) and a search memo per request that shows which custodians and systems to search and documents what was searched.

First-pass exemption logs with your own statute citations, letters at every stage in your own templates, and a one-page weekly digest with every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

Chief of Staff

coach

Drafts for your review — you approve before anything leaves

Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.

Approves: none — nothing leaves without you

Request Intake

intake

read-only

Watches & prepares — never sends

Logging, numbering, due-date computation, duplicate/ambiguity flags

Approves: duplicate confirmation; inferred rules

Deadline Clock

tracker

read-only

Watches & prepares — never sends

Statutory clocks, tolling, extensions; daily exception report

Approves: due-date corrections

Records Locator

specialist

Drafts for your review — you approve before anything leaves

Custodian/system map, search terms, search memo, narrowing proposals

Approves: plan routing; narrowing to requester

Exemption Reviewer

specialist

Drafts for your review — you approve before anything leaves

First-pass exemption flags with profile citations; counsel routing

Approves: every log; counsel items

Response Drafter

drafter

Drafts for your review — you approve before anything leaves

Every requester letter, in office templates

Approves: every letter

Custodian Coordinator

coordinator

Drafts for your review — you approve before anything leaves

Internal follow-ups, calendar holds, retention filing

Approves: every send / create / move

Backlog Reporter

reporter

read-only

Watches & prepares — never sends

Weekly digest; annual report statistics

Approves: none (nothing leaves the office)

The handoff — one shared chat

Intake→Clock→Locator→Reviewer→Drafter→Coordinator→Reporter

What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

Logsyour last ten requests and shows its due-date arithmetic for you to check.
Rebuildsone closed request's search memo so you can compare it to what was actually searched.
Producesan exemption log for one already-released request so you can compare its flags to your redactions.
Draftsthis week's acknowledgment letters in your templates, with anything it cannot fill marked.
Buildsthe custodian follow-up queue — messages ready to approve, none sent.
Producesthe first weekly digest.

What it does not do

The guardrails are the product

×It drafts; it does not send. Every letter, internal message, calendar hold and filing move waits for your approval.
×It uses only your office's own systems and files. It does not scrape, look people up, or contact anyone outside your organization.
×It does not decide exemptions or cite law from memory — only categories and citations you put in the jurisdiction profile.
×It does not touch live records systems, delete anything, or publish statistics.

Before day one

What you fill in — the bots never guess these

jurisdiction-profile
statute, day-count rules, holidays, fees, exemption categories with citations, appeal-rights text, retention.

records-inventory
systems, custodians, contacts.

response-letter-templates
the office's own wording.

Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.

$200/mo

Your whole fleet provisioned and installed for you
Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
Onboarding + ongoing training

Hire the team

Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.

How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

A records-request back office that starts every clock and never sends a letter without you

From day one

8 bots, each with one job and clear approval points

Chief of Staff

Request Intake

Deadline Clock

Records Locator

Exemption Reviewer

Response Drafter

Custodian Coordinator

Backlog Reporter

All read-and-prepare — you check its work before anything is trusted

The guardrails are the product

One number, measured over time

What you fill in — the bots never guess these

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

What you get, who owns the seat, and what happens after you pay

What do I actually get?

Who owns the seat?

Do the bots act on their own?

Can I cancel?

What happens after I pay?

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