For College admissions consultant · 8 Grok Bots

An admissions practice that builds the list, coaches the essays, and holds every deadline

8 Grok Bots for an independent admissions consultant: profile each student, draft a balanced college list, give feedback the student writes from, and hold every supplement, deadline, and aid form.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Deadline-safe and student-owned progress rate·Category: Education
The problem it targets

Carrying every client family's whole application season in one head between advising sessions — reading transcripts and activity lists by hand, researching and balancing a college list against fit and each school's round deadlines, giving essay feedback without ghost- writing, tracking each school's supplements and the FAFSA and CSS Profile dates, and coordinating recommenders — so a supplemental prompt gets missed, a fee-waiver window lapses, and a student's essay stalls because there is no time to sit down and do the analysis for each family on the roster.

What you get

From day one

1

Each new family's transcript, activities, and goals turned into one structured student profile in your caseload, in the family's own words, so nothing is lost between advising sessions.

2

A balanced college list drafted for each student — reach, target, and likely schools with a fit rationale and round — plus line-referenced essay feedback the student revises from, never ghost-written.

3

One cross-portal deadline calendar for every school's supplements and rounds, a financial-aid and scholarship map, and a one-page weekly caseload digest with every flag linked to its source row.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Student File Intake

intake
read-only
Watches & prepares — never sends
Turning each family's shared materials into one structured student profile
Approves: duplicate flag; profile confirmation
3

College List Strategist

specialist
specialist
Drafts for your review — you approve before anything leaves
Balanced reach/target/likely college list with fit rationale and round
Approves: every list before it goes to a family
4

Essay Feedback Coach

drafter
specialist
Drafts for your review — you approve before anything leaves
Line-referenced feedback on the student's own essays — never rewriting
Approves: none sent; feedback is for the student
5

Application Calendar Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Cross-portal deadline calendar; drafted family reminders and recommender nudges
Approves: every reminder before it is sent
6

Aid & Scholarship Strategist

specialist
specialist
Drafts for your review — you approve before anything leaves
Financial-aid and scholarship step maps and matched scholarships
Approves: every filing and money step stays the family's
7

Caseload Reporter

reporter
read-only
Watches & prepares — never sends
Weekly one-page digest across every student, flags linked to source rows
Approves: none (nothing leaves the practice)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Strategist→Coach→Coordinator→Strategist→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It gives feedback; it never writes, rewrites, or edits a student's essay or application prose.
  • ×It drafts; it does not send. Every family reminder, note, and newsletter waits for your approval, and it reaches only families who have opted in, using only lists you own.
  • ×It never submits an application or aid form on a portal, never contacts a college or recommender on a family's behalf, and never guarantees or implies an admission or scholarship outcome.
Deadline-safe
and student-owned progress rate
How you'll know it's working

One number, measured over time

Share of each student's application, supplement, and financial-aid deadlines captured and prepared before their due date, and share of essays that advanced on the student's own writing with feedback but no ghost-writing

Before day one

What you fill in — the bots never guess these

caseload
the header contract for the caseload sheet every bot reads and writes.
college-fit-criteria
your own school-research notes and fit criteria. Fit and odds come only from here and each school's published requirements.
reminder-templates
your own family-reminder and recommender-nudge wording.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training