For Controller / AP-AR · 8 Grok Bots

A back office for AP and AR that keeps cash on terms and close on time

8 Grok Bots for a controller who owns AP and AR: capture and match every invoice, draft the weekly payment run, follow up overdue accounts, read the aging, keep master data clean, and package the month-end close — all as drafts you approve before anything pays or sends.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·2 domain specialists·Success metric: On-time, on-terms AP/AR with a clean close·Category: Corporate roles
The problem it targets

Running the accounts-payable and accounts-receivable cycle by hand — keying vendor invoices and matching them to purchase orders and receipts, building the weekly payment run from what is due and approved, chasing overdue customers off a stale aging report, cleaning up duplicate and half-filled vendor and customer records, and rebuilding the month-end AP/AR close and subledger tie-out every period — so invoices post late, early-pay discounts get missed, cash goes out against the wrong terms, receivables slip past due unseen, and close runs long.

What you get

From day one

1

Every incoming invoice captured and matched to its PO and receipt, with exceptions flagged, and a master-data check so payments and statements go to the right place.

2

A weekly payment run drafted from approved, due invoices — terms and early-pay discounts shown — and collections reminders drafted for overdue customer accounts, ready for you to send.

3

A weekly aging read with DSO and DPO trends and a month-end close package with the subledger tied to the GL and every number traced to its rows.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Invoice Intake Clerk

intake
read-only
Watches & prepares — never sends
Capturing and three-way-matching incoming invoices; flagging exceptions
Approves: posting or paying — never done here; matches proposed for the controller
3

Payment Run Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
The weekly payment-run proposal from approved, matched, due invoices
Approves: every payment; the run is released only by the controller
4

Collections Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Drafted collections reminders and statements for overdue accounts
Approves: every message before it goes to a customer
5

Aging Analyst

researcher
read-only
Watches & prepares — never sends
Weekly AP/AR aging, DSO/DPO trends, receivables at risk
Approves: none (nothing leaves; analysis is internal)
6

Vendor & Customer Master Steward

tracker
read-only
Watches & prepares — never sends
Master-data completeness and duplicate checks
Approves: none (nothing leaves; fixes proposed for the controller)
7

AP/AR Close Reporter

reporter
read-only
Watches & prepares — never sends
Month-end subledger-to-GL tie-out, accruals list, cash-application summary
Approves: none (nothing leaves; the controller posts)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Clerk→Drafter→Coordinator→Analyst→Steward→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every payment run, reminder, and statement waits for your approval.
  • ×It never releases a payment, cuts a check, or moves money — the disbursement is your call and the bank's.
  • ×It never posts to the GL, books an accrual, or commits the close; it drafts the tie-out and you post.
  • ×It works only your own customer and vendor accounts and contacts. It does not buy lists or reach anyone you have not chosen.
On-time,
on-terms AP/AR with a clean close
How you'll know it's working

One number, measured over time

Share of invoices posted and matched before their due date, payment runs that honor terms with no missed early-pay discount, receivables kept current, and an AP/AR close where the subledger ties to the GL

Before day one

What you fill in — the bots never guess these

ap-ledger
the header contract for the AP invoice log every bot reads.
payment-run
the layout of the weekly payment run.
master-data-checklist
the completeness rules for a vendor and customer record.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training