For Executive coach · 8 Grok Bots

A coaching back office that contracts engagements, synthesizes 360s, and tracks renewals

8 Grok Bots for a solo executive coach: contract each engagement, turn 360 input into anonymized themes, keep development plans and session notes current, coordinate sessions and sponsor check-ins — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·2 domain specialists·Success metric: Clean-contracting and renewal rate·Category: Professional services
The problem it targets

Running the practice between sessions — writing coaching agreements and chasing sponsor sign-off, pulling scattered 360 and stakeholder input into something usable, updating each coachee's development plan and notes from memory, rescheduling around executive calendars, and tracking which engagements are up for renewal — so contracting drags, session prep is rushed, and renewals slip because there is no time to sit down and do the admin.

What you get

From day one

1

Every new engagement contracted into one log — coachee, sponsor goals, package, and the confidentiality line agreed — plus a drafted coaching agreement ready for you to review and finalize.

2

360 and stakeholder input synthesized into anonymized themes, a living development plan drafted from those themes, and post-session field notes with each coachee's action commitments.

3

A proposed session schedule around executive calendars, drafted sponsor check-in requests, and a one-page weekly digest of hours delivered, renewals due, and engagements at risk.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Engagement Intake

intake
read-only
Watches & prepares — never sends
Logging each engagement — coachee, sponsor goals, package, confidentiality terms
Approves: consent to share; ambiguous confidentiality scope
3

Feedback Synthesizer

specialist
read-only
Watches & prepares — never sends
Anonymized theme brief from a coachee's own 360/stakeholder input
Approves: any theme where anonymity is at risk
4

Development Plan Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
Development plans and the tripartite coaching agreement
Approves: every plan and agreement before it is used
5

Session Notetaker

drafter
Drafts for your review — you approve before anything leaves
Post-session field notes and action commitments from your raw notes
Approves: every note before it is shared
6

Engagement Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Proposed session schedule; drafted reminders, reschedules, sponsor check-ins
Approves: every message; every calendar change
7

Practice Reporter

reporter
read-only
Watches & prepares — never sends
Weekly digest: hours delivered, renewals due, engagements at risk
Approves: none (nothing leaves the practice)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Synthesizer→Drafter→Notetaker→Coordinator→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every message, agreement, and note waits for your approval.
  • ×It holds the confidentiality line: nothing individually attributable reaches a sponsor without the coachee's explicit consent, which you record.
  • ×It never diagnoses or treats — anything clinical is flagged for you to route to a licensed professional.
  • ×It uses only the coachees and subscribers you already have, and reaches no one you have not opted in.
Clean-contracting
and renewal rate
How you'll know it's working

One number, measured over time

Share of new engagements contracted with sponsor goals and confidentiality terms agreed before session one, and share of engagements renewed or completed on plan

Before day one

What you fill in — the bots never guess these

engagement-log
the header contract for the engagement log every bot reads and writes.
development-plan
your own coaching-agreement and development-plan wording.
outreach-templates
your wording for posts and the newsletter to your own opted-in audience.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training