For General contractor / home builder · 8 Grok Bots

A build back office that takeoffs plans, levels sub bids, and bills clean draws

8 Grok Bots for a home builder: capture every bid invitation, draft takeoffs and bids, level sub bids apples-to-apples, keep permits and submittals moving, and assemble draw packages — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: On-time bid and clean-draw rate·Category: Home & trade
The problem it targets

Running the build between site walks — reading plan sets and doing takeoffs at night, chasing sub bids that never come in the same format, filing permits and submittals and waiting on RFIs, writing change orders for every selection swap, and assembling draw packages with lien waivers by hand — so bids miss deadlines, subs are compared on gut feel, inspections stall the job, and draws sit unbilled while the crew waits to be paid.

What you get

From day one

1

Every bid invitation and plan set logged the moment it lands, with the deadline and any missing sheets flagged, plus a plan-tied quantity takeoff and an itemized bid drafted from your own cost book.

2

Sub bids leveled apples-to-apples per trade scope, with inclusions and allowances normalized, and permit applications, submittals and RFI responses drafted for you to sign and file.

3

Draw requests drafted from the work in place, lien-waiver packages assembled from your subs, change orders written for selection swaps, and a one-page weekly project report with every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Bid Intake

intake
read-only
Watches & prepares — never sends
Logging every bid invitation, RFP and inquiry with its deadline and plan set; missing-sheet flags
Approves: duplicate flag; deadline escalation
3

Takeoff Estimator

drafter
specialist
Drafts for your review — you approve before anything leaves
Plan-tied quantity takeoffs and itemized bids from your cost book, assumptions flagged
Approves: every bid before it goes out
4

Sub-Bid Leveler

specialist
specialist
Drafts for your review — you approve before anything leaves
Sub-solicitation tracking and apples-to-apples bid leveling per trade scope
Approves: every trade award decision
5

Permit & Submittal Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Drafted permit applications, submittals, RFI responses; proposed inspection dates
Approves: every filing; every message
6

Draw Billing Specialist

specialist
specialist
Drafts for your review — you approve before anything leaves
Drafted draw requests, lien-waiver packages, change orders
Approves: every draw; any money movement
7

Project Reporter

reporter
read-only
Watches & prepares — never sends
Weekly per-project report: budget, schedule, open items, draws outstanding, punch list
Approves: none (nothing leaves the shop)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Estimator→Leveler→Coordinator→Specialist→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not file. Every bid, permit, submittal, draw request, and message waits for your approval and your signature.
  • ×It uses only your own plan sets, cost book, sub bids, and past clients. It does not buy lists, pull contacts you do not have, or message anyone you have not chosen.
  • ×It never moves or bills money, never files a permit or submittal on its own, and never hires a sub or commits to an inspection date without your decision.
  • ×It never uses a quantity or price that is not in the plan set, your cost book, or a returned sub bid.
On-time
bid and clean-draw rate
How you'll know it's working

One number, measured over time

Share of plan sets that get a scoped bid before the deadline, and share of draws billed on time with a complete lien-waiver package

Before day one

What you fill in — the bots never guess these

project-log
the header contract for the project log every bot reads and writes.
cost-book
your unit costs, assemblies and markups. Prices come only from here.
draw-package
your own schedule-of-values and lien-waiver wording.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training