For HOA / community association manager · 9 Grok Bots

A back office for your associations that keeps requests moving and the board prepared

9 Grok Bots for a community association manager: log every homeowner request, run architectural review to its deadline, track covenant matters, draft the board packet, keep the assessment ledger and reserves straight, and coordinate common-area vendors — all as drafts you approve and the board decides.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
9 bots·3 domain specialists·Success metric: Request-triage and decision-on-time rate·Category: Real estate
The problem it targets

Running the communities between board meetings — logging homeowner requests and inquiries across properties, chasing architectural review applications and their decision deadlines, tracking covenant violations and their cure windows, drafting the board packet and minutes, reconciling the assessment ledger and the delinquency list, and dispatching common-area work to vendors — so requests slip, ARC decisions run late, violation notices miss their window, and the board walks into a meeting without the numbers.

What you get

From day one

1

Every homeowner request and inquiry logged and triaged the same day, and every architectural application moved through its review with the decision deadline tracked so nothing lapses.

2

Covenant matters tracked against your governing documents with each notice step and cure window surfaced, plus a board packet and minutes drafted from open items with every figure sourced.

3

The assessment ledger reconciled and the delinquency list current, common-area vendor work orders drafted with a proposed window, and a reserve and budget report the board can decide from.

Meet the team

9 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Homeowner Request Intake

intake
read-only
Watches & prepares — never sends
Logging and triaging every homeowner request, complaint, and inquiry with a next step
Approves: triage flags for the manager to confirm
3

Architectural Review Coordinator

coordinator
specialist
Drafts for your review — you approve before anything leaves
Review-ready ARC packets, tracked decision deadlines, drafted board decision letters
Approves: every decision letter; the board vote
4

Covenant Compliance Tracker

tracker
read-only
Watches & prepares — never sends
Covenant matters logged against the documents with each cure window surfaced
Approves: none (nothing leaves; the board finds, the manager serves)
5

Board Packet Drafter

drafter
Drafts for your review — you approve before anything leaves
Board agenda, packet, and minutes drafted from open items, every figure sourced
Approves: every packet and minutes before the board sees them
6

Assessment & Delinquency Desk

specialist
specialist
Drafts for your review — you approve before anything leaves
Reconciled ledger, current delinquency list, drafted collection notices from board policy
Approves: every notice; any fine, lien, or money movement
7

Vendor & Common-Area Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Drafted common-area work orders, proposed windows, homeowner and board notices
Approves: every work order and message before it is sent
8

Reserve & Budget Reporter

reporter
read-only
Watches & prepares — never sends
Reserve, budget-to-actual, and financial reports for the board, every number traced
Approves: none (nothing leaves; the board decides)
9

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Coordinator→Tracker→Drafter→Desk→Coordinator→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every decision letter, violation notice, and work order waits for your approval, and the board holds every vote.
  • ×It never moves, applies, or waives an assessment or a fine, and it never files a lien or serves a legal notice — those stay with you and the board.
  • ×It reaches only the association's own opted-in community for updates the board approves; it never contacts anyone outside the association.
Request-triage
and decision-on-time rate
How you'll know it's working

One number, measured over time

Share of homeowner requests logged and triaged the same day with a next step, and share of architectural applications and covenant cure deadlines surfaced with lead time before their required date

Before day one

What you fill in — the bots never guess these

request-log
the header contract for the request log every bot reads and writes.
assessment-ledger
your assessment ledger and balances. Figures come only from here and the governing documents.
governing-rules
your CC&R and guideline references that every covenant finding must cite.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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