For HR coordinator · 8 Grok Bots

A people-ops desk that keeps every record clean and no checklist step dropped

8 Grok Bots for an HR coordinator: log every request, answer routine questions from the current handbook, run each onboarding and offboarding checklist, track leave and benefits deadlines, and chase overdue training — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Checklist completion and record-accuracy rate·Category: Corporate roles
The problem it targets

Being the whole people-ops desk at once — answering the same handful of policy questions over and over, walking every new hire and every leaver through a long checklist by hand, reconciling the HRIS against paper forms and email, tracking leave cases and open-enrollment elections against real deadlines, and chasing whoever is overdue on required training — so a checklist step slips, a record goes stale, a leave deadline passes, and the day ends rebuilding status from a dozen threads.

What you get

From day one

1

Every incoming request and record change logged, and the HRIS reconciled against its source forms, so no request is dropped and every employee record stays accurate.

2

A policy-cited draft answer for each routine employee question and a routing note for the rest, plus a full onboarding or offboarding checklist tracked step by step for each new hire and leaver.

3

A leave and benefits deadline tracker with drafted eligibility-window notices, an overdue-training monitor with reminder drafts, and a weekly people-ops report with every number traceable to its rows.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Records Organizer

intake
read-only
Watches & prepares — never sends
Logging every request and record change; reconciling the HRIS against source forms
Approves: record-change flags for the coordinator to confirm
3

Employee Query Triager

researcher
read-only
Watches & prepares — never sends
Policy-cited draft answers for routine questions; routing notes for the rest
Approves: none (nothing leaves; drafts and routes are internal)
4

Onboarding & Offboarding Builder

coordinator
specialist
Drafts for your review — you approve before anything leaves
The full checklist per new hire and leaver; drafted notices and access/equipment requests
Approves: every message; every access or equipment change
5

Leave & Benefits Tracker

tracker
specialist
Drafts for your review — you approve before anything leaves
Leave-case and enrollment deadline tracking; drafted window and next-step notices
Approves: every message; every determination or election
6

Compliance & Training Monitor

tracker
Drafts for your review — you approve before anything leaves
Mandatory-training and acknowledgment tracking; drafted overdue reminders
Approves: every reminder before it is sent
7

People-Ops Reporter

reporter
read-only
Watches & prepares — never sends
Weekly people-ops report with every number traced to its rows
Approves: none (nothing leaves; the coordinator acts)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party, disclosed posts to the coordinator's own opted-in professional network
Approves: every post before it is sent
The handoff — one shared chat
Organizer→Triager→Builder→Tracker→Monitor→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every employee notice, reminder, and answer waits for your approval.
  • ×It never changes an employee's status, pay, classification, or benefits election, and it never files anything — those stay with you and your manager, payroll, or legal.
  • ×It keeps employee personal details inside the HR system and never reveals one employee's information to another.
  • ×It never improvises a policy answer; anything the current handbook does not cover is escalated, not guessed.
Checklist
completion and record-accuracy rate
How you'll know it's working

One number, measured over time

Share of new-hire and offboarding checklist steps completed on time, employee questions answered from current policy or correctly routed, and records reconciled against their source forms

Before day one

What you fill in — the bots never guess these

request-log
the header contract for the request and record-change log every bot reads.
policy-answer
the layout for a policy-cited answer; policy content comes only from your current handbook.
onboarding-checklist
your standard new-hire and offboarding steps and owners.
leave-benefits
the columns for the leave and enrollment deadline tracker.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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