For Office coordinator · 9 Grok Bots

An office-ops back office that keeps supplies stocked and nothing dropped

9 Grok Bots for an office coordinator: log every request, keep stock above reorder points, move vendor and facilities work, stage new-hire setups, run events, and draft the office notices — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
9 bots·3 domain specialists·Success metric: Nothing-dropped rate across the office floor·Category: Corporate roles
The problem it targets

Holding the whole office floor in their head all day — supply and pantry stock they only notice once it is out, facilities tickets and vendor threads scattered across email, new-hire setups pieced together the night before, event and meeting logistics remembered in fragments, and an office full of people all asking the same questions — so the printer runs dry, a vendor visit is missed, a new hire has no laptop on day one, and the coordinator ends the week unsure what is still open.

What you get

From day one

1

Every supply request, facilities ticket, and office ask logged in one place, with stock checked against your reorder points and a reorder note drafted for anything running low.

2

Vendor and facilities work moved forward — drafted service requests, quote comparisons, and visit-scheduling notes — plus a drafted run-of-show for each meeting and event, ready for you to send.

3

A dated new-hire setup plan with drafted requests to IT, facilities, and the manager, and a one-page weekly office-ops digest with every open item traced to its source row.

Meet the team

9 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Office Request Intake

intake
read-only
Watches & prepares — never sends
Logging every supply request, facilities ticket, and office ask into one request log
Approves: none (nothing leaves; the log is internal)
3

Supplies & Inventory Tracker

tracker
read-only
Watches & prepares — never sends
Stock checked against reorder points; a reorder note drafted for each low item
Approves: every reorder before an order goes in
4

Vendor & Service Coordinator

coordinator
specialist
Drafts for your review — you approve before anything leaves
Drafted service requests, quote comparisons, and visit-scheduling notes
Approves: every message; any spend or commitment
5

Event Logistics Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Drafted run-of-show for meetings and events — timeline, room, catering, tasks
Approves: every booking and order
6

New-Hire Setup Coordinator

coordinator
specialist
Drafts for your review — you approve before anything leaves
Dated setup staging plan with drafted requests to IT, facilities, and the manager
Approves: every request before it is sent; any access
7

Office Comms Drafter

drafter
Drafts for your review — you approve before anything leaves
Drafted office announcements, notices, and answers to recurring questions
Approves: every notice before it is posted
8

Office Ops Reporter

reporter
read-only
Watches & prepares — never sends
Weekly one-page office-ops digest with every item traced to its source row
Approves: none (nothing leaves; the coordinator acts)
9

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Tracker→Coordinator→Coordinator→Coordinator→Drafter→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every reorder, vendor message, notice, and invite waits for your approval.
  • ×It never places an order, commits a budget, or moves money, and it never books a room or orders catering without your confirmation.
  • ×It never opens an account, grants access, or provisions a seat — new-hire setup drafts the requests for IT and facilities to fulfill.
  • ×It works only your own opted-in contacts and never speaks for your employer or publishes on its own.
Nothing-dropped
rate across the office floor
How you'll know it's working

One number, measured over time

Share of the week's office items — supply requests, facilities tickets, vendor threads, new-hire setups, and events — that carry a logged owner and a resolved-or-flagged status, with stock kept above reorder points and no setup missed on a start date

Before day one

What you fill in — the bots never guess these

office-request-log
the header contract for the request log every bot reads and writes.
inventory
your stock items, counts, and reorder points. Reorder drafts come only from here.
onboarding-checklist
your own new-hire setup checklist: desk, equipment, accounts, and welcome-day schedule.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training