For Project coordinator · 9 Grok Bots

A project back office that keeps your schedule honest and nothing slipping unseen

9 Grok Bots for a project coordinator: log every task and blocker, track the schedule and dependencies, chase action items, keep the RAID log current, and build the weekly status — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
9 bots·3 domain specialists·Success metric: Nothing-slips-unseen coordination rate·Category: Corporate roles
The problem it targets

Holding a whole project in their head between updates — a schedule that drifts the moment one task slips, action items scattered across meeting notes and chat threads, cross-team dependencies nobody owns until they block someone, a RAID log that is always a week stale, and a status report rebuilt from memory every Friday — so a milestone slips unseen, a dependency blocks a team on the deadline, an open risk goes untracked, and the coordinator ends the week unsure what is really on track.

What you get

From day one

1

Every new task, change request, and blocker logged in the tracker with an owner and next step, and a daily schedule pass that flags each milestone slip the day it happens.

2

A dependency map that surfaces every cross-team handoff with no owner or a slipping predecessor, plus open action items chased to a real owner and date with the follow-up nudges drafted for you to send.

3

A RAID log kept current and change requests drafted with impact, meeting agendas and minutes prepped, and a one-page weekly status report with every line traceable to its task or RAID row.

Meet the team

9 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Project Intake

intake
read-only
Watches & prepares — never sends
Logging new tasks, change requests, and blockers; keeping owner and next step current
Approves: status/owner changes for the coordinator to confirm
3

Schedule & Milestone Tracker

tracker
read-only
Watches & prepares — never sends
Daily baseline-vs-actual pass; flagging each milestone slip early
Approves: none (nothing leaves; flags are internal)
4

Dependency & Critical-Path Tracker

tracker
read-only
Watches & prepares — never sends
Mapping cross-team dependencies; flagging unowned or slipping handoffs
Approves: none (nothing leaves; flags are internal)
5

Action-Item Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Open action items tracked to owner and date; follow-up nudges drafted
Approves: every nudge before it is sent
6

RAID-Log & Change-Request Drafter

drafter
specialist
Drafts for your review — you approve before anything leaves
A current RAID log and change requests with impact and options
Approves: every change request before it is raised
7

Meeting Agenda & Minutes Drafter

drafter
Drafts for your review — you approve before anything leaves
Drafted agendas, minutes, decisions, and new action items
Approves: every message before it is sent
8

Project Status Reporter

reporter
read-only
Watches & prepares — never sends
Weekly one-page status with every line traced to its row
Approves: none (nothing leaves; the coordinator makes the RAG call)
9

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
First-party, disclosed posts and referral notes to the coordinator's own opted-in network
Approves: every post before it is sent
The handoff — one shared chat
Intake→Tracker→Tracker→Coordinator→Drafter→Drafter→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every nudge, agenda, minutes, and status waits for your approval.
  • ×It works only your own project records and opted-in contacts. It does not reach anyone you have not chosen.
  • ×It never changes a task's status, owner, or date without you or the task owner confirming it, and it never makes the RAG call — the call is yours.
  • ×It never approves a change request, owns the delivery, or speaks for your employer.
Nothing-slips-unseen
coordination rate
How you'll know it's working

One number, measured over time

Share of the project's tasks, action items, and dependencies that carry a named owner and a dated next step or status, and how early a schedule slip or a blocked dependency is surfaced relative to the milestone it threatens

Before day one

What you fill in — the bots never guess these

task-log
the header contract for the task log every bot reads and writes.
raid-log
your RAID log columns and severity bands.
status-report
your status one-pager and RAG definitions.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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