For Virtual assistant agency · 8 Grok Bots

A VA-agency delivery desk that scopes requests, writes SOPs, and reports hours

8 Grok Bots for a virtual assistant agency: scope every client request, capture each client's SOP, triage inboxes and calendars, draft deliverables, match assistants, and report retainer hours — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·2 domain specialists·Success metric: Same-day scoping and retainer-utilization rate·Category: Professional services
The problem it targets

Being the single point every task, playbook and client answer runs through — scoping fuzzy requests from five clients at once, re-explaining how each client likes things done because it lives only in the owner's head, triaging client inboxes and calendars, matching tasks to whichever assistant is free, and reconstructing retainer hours at month end — so requests stall, assistants wait on direction, and clients ask where their hours went.

What you get

From day one

1

Every client request captured into a scoped, assignable ticket the moment it lands, in the client's own words, with a due-by and rough size — so nothing stalls waiting on you.

2

A reusable SOP per client in your playbook library, plus triaged inbox-and-calendar digests and drafted deliverables in the client's voice, ready for your assistant to review.

3

A proposed assignment plan that balances the bench, and a per-client retainer summary of hours used, tasks done, and turnaround, every number traced to the ticket board and hours sheet.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Client Request Intake

intake
read-only
Watches & prepares — never sends
Scoping every request into an assignable ticket; flagging unclear scope
Approves: duplicate flag; scope escalation
3

Client SOP & Playbook Specialist

specialist
specialist
Drafts for your review — you approve before anything leaves
Reusable per-client SOPs in the playbook library
Approves: every SOP before it is relied on
4

Inbox & Calendar Triage Specialist

specialist
specialist
Drafts for your review — you approve before anything leaves
Prioritized inbox/calendar triage per client SOP
Approves: every reply or scheduling move
5

Client Deliverable Drafter

drafter
Drafts for your review — you approve before anything leaves
Routine client deliverables from the SOP and materials
Approves: every deliverable before it goes out
6

VA Assignment Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Proposed assistant assignments and due-date notes
Approves: every assignment; every booking
7

Utilization & Hours Reporter

reporter
read-only
Watches & prepares — never sends
Per-client retainer summaries and bench utilization
Approves: none (nothing leaves the agency)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Specialist→Specialist→Drafter→Coordinator→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every client reply, deliverable, and report waits for your approval.
  • ×It keeps each client's data, contacts, and SOPs inside that client's own workspace and never mixes one client's material into another's.
  • ×It uses only clients and contacts you already have and have permission to reach; it reaches no one who has not opted in.
  • ×It never moves money or reports an hour that is not in your time-tracking record.
Same-day
scoping and retainer-utilization rate
How you'll know it's working

One number, measured over time

Share of inbound client requests scoped and assignable the same day, and how each client's used retainer hours track against their contracted hours

Before day one

What you fill in — the bots never guess these

ticket-board
the header contract for the ticket board every bot reads.
client-sop
the layout of a per-client SOP.
retainer-summary
your per-client retainer summary wording.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training