For Wedding planner · 8 Grok Bots

A wedding back office that budgets the day, books the vendor team, and holds every date

8 Grok Bots for a wedding studio: capture every inquiry, draft a budget from your own rates, match vendors from your roster, build the day-of timeline, and surface every payment date — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Inquiry response and payment-date reliability rate·Category: Hospitality & events
The problem it targets

Running the studio between weddings — fielding couple inquiries with a date, budget, and guest count; rebuilding a budget and a payment schedule from memory; chasing vendor availability and deposit deadlines across a dozen threads; drafting the day-of run-of-show; and tracking every contract's payment and cancellation dates by hand — so inquiries go cold, budgets take a week, and a missed vendor deposit or a slipped timeline detail puts a wedding day at risk.

What you get

From day one

1

Every couple inquiry logged the moment it lands, in the couple's own words, with the wedding date, guest count, and budget band captured — so no booking is lost between venue walk-throughs.

2

A same-week budget drafted from your own rate sheet with the arithmetic shown, candidate vendors matched from your own roster, and availability and deposit windows flagged for you to send.

3

A day-of run-of-show timeline and vendor call sheet drafted for each wedding, every deposit and final-payment deadline surfaced with lead time, and a one-page weekly digest with each item linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Inquiry Intake

intake
read-only
Watches & prepares — never sends
Capturing every inquiry into the log with date, guest count, budget band; duplicate triage
Approves: duplicate flag; hot-date escalation
3

Budget Designer

drafter
specialist
Drafts for your review — you approve before anything leaves
Itemized budget and deposit schedule from your rate sheet, assumptions flagged
Approves: every budget before it goes to a couple
4

Vendor Scout

researcher
specialist
Drafts for your review — you approve before anything leaves
Matching needs to your own vendor roster; drafted availability-check emails; deposit windows
Approves: every vendor email; availability confirmations
5

Timeline Architect

coordinator
specialist
Drafts for your review — you approve before anything leaves
Draft day-of run-of-show, ceremony order, vendor call sheet
Approves: every timeline and call sheet before it goes out
6

Contract & Payment Tracker

tracker
read-only
Watches & prepares — never sends
Reading signed contracts; surfacing deposit, balance, cancellation dates
Approves: none (reads and flags only)
7

Couple Reporter

reporter
read-only
Watches & prepares — never sends
Weekly couple update and studio pipeline digest, every item traced
Approves: none (nothing leaves the studio)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Designer→Scout→Architect→Tracker→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every couple message, budget, vendor email, and timeline waits for your approval.
  • ×It uses only your own inquiry log, rate sheet, vendor roster, and past couples. It does not buy lists, pull a wedding directory, or message anyone you have not chosen.
  • ×It never books a vendor, moves a deposit, or signs a contract without your decision.
  • ×It never quotes a budget figure or vendor price that is not on your own rate sheet.
Inquiry
response and payment-date reliability rate
How you'll know it's working

One number, measured over time

Share of new couple inquiries logged and answered with a first budget the same week, and share of vendor deposit and final-payment dates surfaced with lead time before they are due

Before day one

What you fill in — the bots never guess these

inquiry-log
the header contract for the inquiry log every bot reads and writes.
rate-sheet
your category rates and vendor costs. Budget figures come only from here.
vendor-roster
your own preferred-vendor roster, with availability and deposit terms.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

Explore Grok Bot training