For Yoga / Pilates studio owner · 8 Grok Bots

A studio back office that fills the grid, covers subs, and keeps passes renewing

8 Grok Bots for a yoga or Pilates studio: log intake and waivers, draft the weekly class grid, cover instructor call-outs, track memberships and reformer upkeep, and report the week — all as drafts you approve.

Hire the team See the bots
● Drafts only — nothing sends without your approval · Uses only your own data
After checkout
Your setup link arrives by email
We set up your fleet
After checkout, Workplace AI provisions your fleet on our Cursor Teams workspace and follows up soon. Watch for your Cursor invite and Grok Bot download link — then accept, install, and go.
8 bots·3 domain specialists·Success metric: Class fill and pass-renewal rate·Category: Healthcare
The problem it targets

Running the studio between the classes you teach — rebuilding the weekly class grid across rooms and reformers, scrambling to cover an instructor who called out, chasing lapsed memberships and a stuck waitlist, logging reformer maintenance, and totalling attendance and teacher hours by hand — so classes get cancelled, packs quietly expire, and the apparatus service log falls behind.

What you get

From day one

1

Every new-member inquiry and trial logged the moment it lands, in the member's own words, with each student's liability waiver and health-intake confirmed on file before their first class — so nobody steps onto a mat or reformer unwaivered and no lead is lost.

2

A drafted weekly class grid that fits each class into a room and its mat or reformer capacity with a qualified instructor in every slot, plus, when someone calls out, a drafted sub request and roster swap ready for you to send.

3

Membership and class-pass balances tracked with renewal reminders drafted, waitlist promotions proposed, the reformer and apparatus service log kept current, and a one-page weekly digest of class fill, revenue, and instructor teaching hours — every number linked to its source.

Meet the team

8 bots, each with one job and clear approval points

Read-only bots watch and prepare; drafting bots write but never send. You approve everything that leaves.

1

Chief of Staff

coach
Drafts for your review — you approve before anything leaves
Your morning brief, meeting prep, fleet roundup, and after-meeting coaching.
Approves: none — nothing leaves without you
2

Front Desk Intake

intake
read-only
Watches & prepares — never sends
Logging every inquiry/trial into the member log; confirming each waiver and health-intake is on file
Approves: duplicate flag; missing-waiver escalation
3

Class Schedule Drafter

specialist
specialist
Drafts for your review — you approve before anything leaves
The weekly class grid across rooms and mat/reformer capacity, with an instructor in every slot
Approves: every grid before it is published
4

Sub Coverage Coordinator

coordinator
Drafts for your review — you approve before anything leaves
Drafted sub requests, proposed roster swaps, and member notices for a call-out
Approves: every message; every swap
5

Memberships & Class Packs

specialist
specialist
Drafts for your review — you approve before anything leaves
Pass balances, waitlist promotions, drafted renewal reminders and invoices
Approves: every send; any money movement
6

Reformer & Apparatus Log

specialist
specialist
Drafts for your review — you approve before anything leaves
The apparatus service log, inspection schedule, and drafted repair orders
Approves: every repair order; any unit taken out of service
7

Studio Reporter

reporter
read-only
Watches & prepares — never sends
Weekly digest: class fill, no-shows, pass revenue, and instructor hours for payroll
Approves: none (nothing leaves the studio)
8

Social & Referrals

growth
Drafts for your review — you approve before anything leaves
Draft posts and outreach to your own audience, credited and approved by you.
Approves: sends
The handoff — one shared chat
Intake→Drafter→Coordinator→Packs→Log→Reporter
What the fleet does in week one

All read-and-prepare — you check its work before anything is trusted

What it does not do

The guardrails are the product

  • ×It drafts; it does not send. Every message, invoice, and member notice waits for your approval.
  • ×It uses only your own member list, class log, and rate card. It reaches no one you have not opted in, and it never buys or blasts a list.
  • ×It never moves or collects money, and never cancels, reschedules, or reassigns a class to a different instructor, without your decision.
  • ×It never interprets a member's medical condition, clears anyone to train, or gives injury advice — it only records that a waiver and health-intake are on file and surfaces flags.
Class
fill and pass-renewal rate
How you'll know it's working

One number, measured over time

Share of scheduled class slots that run staffed and reasonably full, and share of expiring memberships and class packs that renew within the target window

Before day one

What you fill in — the bots never guess these

member-log
the header contract for the member log every bot reads and writes, including each student's waiver and health-intake status.
class-template
your recurring classes, rooms, mat and reformer capacity, and which instructors are certified for each format.
rate-card
your membership prices, class-pass values, and instructor pay rates. Numbers come only from here.
Pricing

Cancel anytime.

Workplace AI provisions and runs your CrokPot fleet on our Cursor Teams workspace. We invite you on your own email — you accept, install Grok Bot, and we handle the rest.
$200/mo
  • Your whole fleet provisioned and installed for you
  • Cursor Teams seat included — paid by Workplace AI, never billed by Cursor
  • Onboarding + ongoing training
Hire the team
Your Cursor Teams seat is included and paid by Workplace AI. Drafts only, using your own data. No earnings, time-saved, or outcome guarantees are made.
How access works

You buy a CrokPot fleet from Workplace AI — not a Cursor plan

CrokPot runs on Workplace AI, Inc.’s (WAI) Cursor Teams workspace. WAI keeps the unpaid admin seat and pays Cursor for your seat. You join as the invited user on your real email and work through the installed Grok Bot fleet.

Your card is charged by WAI via Stripe for the CrokPot fleet ($200/mo, auto-renewing monthly) only — never by Cursor. If you cancel your fleet subscription, the invite/seat ends with it and is not portable to your own Cursor account.

FAQ

What you get, who owns the seat, and what happens after you pay

From the team behind Ancestry — CrokPot is built by Paul Allen, a co-founder of Ancestry.com.

Drafts only — you approve everythingYour own data, never shared$200/mo · cancel anytimeProvisioned & supported by Workplace AI

What do I actually get?

A pre-built fleet of Grok Bots for your trade, provisioned and installed for you on Workplace AI’s Cursor Teams workspace, plus onboarding and ongoing training. Every bot drafts; you approve.

Who owns the seat?

Workplace AI, Inc. (WAI) owns the Cursor Teams account and pays Cursor for your seat. You’re invited as a paid user on your own email. The seat isn’t portable to a personal Cursor account.

Do the bots act on their own?

No. The fleet is drafts-only, working from your own data. Nothing sends, files, or is trusted until you review and approve it — that’s the whole design.

Can I cancel?

Yes, anytime. It’s an auto-renewing monthly subscription at $200/mo. If you cancel, your invite/seat ends with the subscription.

What happens after I pay?

We follow up soon: our team provisions your fleet and invites you on the email you used at checkout. Watch for your Cursor Teams invite and Grok Bot download link, then accept, install, and go.

Training

New to Grok Bots? Get your team trained.

Live sessions and replays to get you and your coworkers productive with your fleet fast.

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